The level of access a user is given in Management Portal will determine what tool for assigning permissions is displayed. For example, users with “Advanced Security” access will see the page for assigning custom permissions. Users without “Advanced Security” access will see the “basic permissions” page when assigning presentation permissions. They will assign permissions using permission templates.

Assign basic permissions to folders

To assign folder permissions using basic security:

1.  Right-click the folder and select Security from the drop-down list. Update the security settings as needed.

2.  If the content approval (Review/Edit/Approve—REA) workflow is disabled, click link to enable content approval. When this feature is enabled, users (with the appropriate permissions) can take presentations in this folder through a rigorous review and edit process before making it available to an audience.

 

3.  If the folder has “inherit permissions from its parent folder” enabled, click link to edit permissions.

4.  Enter a name, email address, or group name, select a permission template from the list, and click Add. The user or group is automatically given permissions corresponding to the selected template. The following permission templates are available:

Settings	Details
Editor	•      User can edit the presentation using the web-based editor. The user will be able to launch the Editor from the presentation’s summary page. Moderator: User can view and respond to questions from the audience. The user will be able to launch the Q & A forum page from the presentation’s summary page.
Approver	•      User can comment on a presentation as well as approve or reject changes made to it.
Viewer	•      User can view the presentation live or on-demand in the Player.

 

5.  To remove a role or user profile from the assigned roles list, select it and click Remove Selected Roles.

6.  To update a role’s or user profile’s permissions, select it, click Update Permissions and update the permissions using the Update Permissions drop-down list.

7.  Click Save.

 

Update folder’s security settings (basic permissions)

 

Assign custom permissions (advanced security) to folders

To assign custom permissions using advanced security:

1.  Right-click the folder and select Security from the drop-down list. Update the security settings as needed:

Settings	Details
Owner	•      To update the folder’s owner, enter new owner or click Search Directory to search Mediasite Directory or an external directory integrated with Mediasite to locate and select a role as owner of the selected items.
Enable Review/Edit/Approve Workflow	Select this check box to include this folder and its contents in the content approval workflow. When this feature is enabled, users (with the appropriate permissions) can take presentations in this folder through an iterative review, edit, and approval process before making them available to an audience.  When the REA workflow is enabled on a folder, it will only be applied to new presentations added to the folder. If a presentation is in a folder before REA is enabled, you must enable REA on it directly.
Inherit permissions from parent object	•      Select this check box to give the folder the permissions of the folder containing it. When this option is selected, you do not need to assign permissions directly.
Propagate permissions to child objects	•      Select this check box to have the permissions assigned to this folder applied to its contents.
Propagate owner to child objects	•      Select this check box to have the owner for this folder applied to its contents.

 

2.  Select Mediasite roles or user profiles in the Assigned Roles list and assign them permissions using the check boxes.

3.  Alternatively, give people and groups access to a presentation by assigning them a specific job as described in Assign basic permissions to folders.

4.  To remove a role or user profile from the assigned roles list, select it and click Remove Selected Roles.

5.  To update a role’s or user profile’s permissions, select it, click Update Permissions and update the permissions using the check boxes or the Update Permissions drop-down list.

6.  Click Save.

 

Update folder’s security settings (advanced security permissions)