Mediasite allows you to track and allocate storage space using quota policies. Quota policies also allow you to impose restrictions on user folders when they exceed their allocated storage space. These must be well-known users, that is, users with user profiles.
When quota limits are enabled, users can see the amount of storage space they are using at any given time. Additionally, a presentation’s size is included on its properties page and users can sort presentations by size. The following items count against a user’s storage space:
•Presentations and the files associated with them: media, podcast (MP3), and video podcast (MP4 composite).
•Editor projects and archived video files associated with them.
Overview
To use storage quota policies in Mediasite you will do the following:
Step1: Enable quota levels on the site. When you enable this feature on the site, additional options become available in Mediasite.
Step 2: Assign “quota management” permissions. You must assign all users who will be responsible for managing storage space permissions to manage quotas and create quota levels in Mediasite.
Step 3: Add quota levels. Quota levels are templates used to create quota policies. They determine the amount of storage allocated and what restrictions and notifications, if any, are applied when quotas are exceeded.
If you will add users to Mediasite using
user profile provisioning, you can assign a default quota level. Mediasite will
apply this quota level to each user added using provisioning. You will
typically use user profile provisioning for large-scale My Mediasite
deployments. For more information on user profile provisioning, see Setting up user
profile provisioning.
Step 4: Assign quota policies to users. You can assign quota policies to users individually on their user profile page or to multiple users at once. You can update or remove quota policies as needed.
Once you enable quota levels on the site, the Settings > Quota Levels and related settings become available in Management Portal.
To enable quota levels on the site:
1. Click Settings > Server Settings, select the Quota Level check box, and click Save.
2. Log out of Mediasite and log back in to see the associated settings.
You must assign users who will be responsible for managing users’ storage quota the appropriate permissions. Make sure to notify users that you have assigned them permissions to these Portal features.
To assign quota permissions:
1. Click Security > Portal Resources, select Quota Levels, and assign Read permissions to all users you want to give access to the Quota Levels page and related settings.
2. Click Security > Operations, select Create Quota Levels, and assign Execute permissions to all users that will be able to create quota levels.
Quota levels are templates used to create user quota policies. Administrators can use quota policies to monitor and restrict users’ storage usage as needed.
To add a new quota level:
1. Click Setting > Quota Levels > Add New and specify the following settings:
|
Settings |
Details |
|
Name/Description |
Enter a name and description that will help you and other users identify this quota easily. |
|
Notify When Assigned Quota Exceeded |
Select True to have an email notification sent to users when they exceed their allocated storage space. Users will also see a notification when they log into Management Portal or My Mediasite. |
|
Assigned Quota (bytes) |
Specify the amount of storage space (bytes) users at this quota level will be given.
|
|
Action on Quota Exceeded |
Select what should happen when users exceed their quotas: •Disable presentation creation and publishing: Select to disable users’ ability to create new presentations, upload new media, and publish audio and video podcasts when they go over their quota. Users will receive a notification and these features will be disabled in the UI. •Nothing: Select if you are just tracking storage usage but do not want to impose any consequences. |
|
Notify When Back Under Assigned Quota |
Select True to have an email notification sent to users when they have reduced their storage back to the allocated storage space. All restrictions on their accounts are lifted. |
|
Notify When Threshold Crossed |
Select True to have an email notification sent to users when they exceed a certain threshold quota. Users will also see a notification when they log into Management Portal or My Mediasite indicating that are getting close to exceeding their allocated storage space. |
|
Threshold Quota (bytes) |
Specify the amount of storage space (GB) that will trigger the threshold crossed notification, if enabled. A good rule of thumb is 80% of the assigned quota. For example, if the assigned quota is 10 GB than you will make the threshold quota 8 GB. |
2. Click Save.
Sample Quota Level
You must enable quota levels on
Mediasite and add quota levels on the Settings >
Quota Levels page before you can select a default
quota level.
Once you have created your quota levels, you will use them to apply quota policies to user profiles. You can apply quota policies in in bulk or on individual user profiles.
You can remove quota limits on users at
any time. However, if a user is over their limit when you remove the quota
policy and the system has disabled their ability to create presentations, you
must manually give them “create presentations” permissions in Security > Operations.
Apply quota policies on multiple user profiles
To apply quota polices on multiple user profiles:
1. Click Security > Profiles and select the check boxes next to each user profile you want to update.
2. Click More > Change Quota Policy.
3. Select Apply Quota Limit and select the quota level you want to apply from the drop-down list.
4. Click Save.
Apply quota limits to multiple user profiles
Apply quota policies on individual user profile
To apply quota polices on a user profile:
1. Select the user profile you want and click Change Quota Policy on the summary page.
2. Select Apply Quota Limit and select the quota level you want to apply from the drop-down list.
3. Once you select a quota level additional details appear. Verify these are the correct settings.
4. Click Save.
Apply quota limits on user profile