Filtering report data

Before you run a new report, you can limit the data retrieved for your reports by specifying report options, applying filters, and including or excluding data from certain IP addresses. This ensures that you only see the data that you want. You can also specify the data range and time zone used for a report. The filters available depend on the report type.

Report options

Select the following report options on the new report’s properties page:

Settings

Details

Include Items with Zero views

Select check box to include presentations with zero views in a report. For example, if you create a new presentation statistics report for a specific set of users or a user report for a specific set of presentations, you’ll be able to see which presentations users haven’t viewed yet.

Portal view items

Select the Include Management Portal views check box to include presentations that were launched via Management Portal.

Include Management Portal views

Select check box to include presentations that were launched via Management Portal.

Include My Mediasite views

Select check box to include presentations that were launched via My Mediasite.

IP Address Reporting

Select the radio button that best describes how you want IP addresses reported:

•      Show IP address information for all users: Select this option to include the IP addresses for all members of your viewing audience in your report.

•      Show IP address for anonymous users only: Select this option to identify the IP addresses of users who viewed presentations anonymously. 

•      Disable IP address reporting: Select this option if you do not want any IP addresses included in the report. The report will only include usernames and Anonymous to identify users.

 

Report options

    IP address reporting options are available when your Mediasite administrator has enabled this feature as part of the global reporting settings. For more information, see “Update reporting settings” in the Configuration Guide.

 

Specify filters

There are different filters available for each report type.  You can apply one or more of the available filters to a report:

Report filters

Details

Add Presentations

Click and browse to the folders containing the presentations you want to include, select the check box next to each presentation you want to include. Click Add.  

Add Folders

Click and select the check box next to each folder you want to include. Click Add. If you do not want to include sub-folders in the selected folders, clear the Include subfolders check box.

Add Catalogs

Click and select the check box next to each catalog you want to include. Click Add.

Add Channels

Click and select the check box next to each channel you want to include. Click Add.

Add Showcases

Click and select the check box next to each showcase you want to include. Click Add.

Add Presenters

Click and select the check box next to each presenter you want to include. Click Add.

Add Owners

Click and select the check box next to each presentation owner you want to include. Click Add.

Add Users

Click and enter the user IDs for the users you want to include making sure to separate them with a semi-colon.  Click Add.  

 

Report filters

 

Include or exclude IP ranges

When you create reports, filter out data from specific users by excluding data from certain IP addresses. For example, to filter out the activities of internal viewers in your organization, you would exclude the IP address range for users in your organization. Similarly, to view only the activities of users in your organization, you would include only the IP addresses in that range. You can filter out IP addresses by specifying an IP range or by specifying an IP address and subnet mask.

To filter out IP addresses:

1.  On the new report’s properties page, click Add IP Addresses and choose IPv4 or IPv6 from the Format drop-down list.

2.  From the Length drop-down list, select Address to enter a specific IP address or Range to specify a range of IP addresses.

3.  Choose Include or Exclude from the Type drop-down list to include or exclude, respectively, the specified IP addresses.

4.  If you selected Range, enter the IP addresses in the From and To fields. If you selected Address, enter the IP address in the appropriate fields.

5.  Click Add.  Repeat for each IP address or IP range you want to include or exclude.

Report, specify IP address

 

Specify the date range and time zone

For each report, you will specify the time range you want covered and the time zone.

Specify date range

To specify the date range:

1.  On the new report’s properties page, choose the period you want to cover in the report from the Date Range drop-down list.

2.  To enter specific dates, choose Custom dates and select the start and end dates using the calendars.

Specify time zone

Instead of using the Mediasite’s time zone in a report, you can specify a different time zone. This is helpful when the server is located in a different time zone, but you want to see data using your local time.

To specify the reporting time zone:

1.  From the task bar, select the type of report you want and on the bottom of the page click Reporting Time Zone.

2.  Select a time zone from the drop-down list and click OK.

Specify report’s date range and time zone

    You can specify the time zones available in the drop-down list as part of the Mediasite settings. For more information, see the Mediasite Configuration Guide.