Specify default scheduled actions for My Mediasite

As part of the My Mediasite application settings, you will specify default actions. Actions, which include automated visibility updates, removing adaptive bitrate content, and sending presentations to the Recycle Bin, will help you manage content availability and storage space. These actions can be set for a specific date or period after a presentation’s upload date. All presentations created by users will have these actions scheduled. However, users can remove or modify these actions as needed.

You will specify actions separately for presentations created using MDR versus those created by uploading media.

 System jobs perform scheduled actions daily. When there are scheduled actions against many presentations (for example, 10,000 presentations), it is unlikely that all jobs will be processed in a single day.

To specify default scheduled actions for My Mediasite:      

1.  Click Settings > Application Settings > My Mediasite and navigate to the Default Scheduled Actions section.

2.  Select the presentation creation method you want to specify actions for: Mediasite Desktop Recorder or Uploaded Content.

3.  Specify when the action should be done:

Settings

Details

Relative from Upload Date

Select this option to have the scheduled action occur a certain amount of time after a presentation’s content uploads to Mediasite.

Relative from Last View

Select this option to have the scheduled action occur a certain amount of time after the last time a presentation has been viewed.

On Exact Date

Select this option if you want to execute the scheduled action against the presentation (or in the cases of templates and schedules, all presentations created from them) on a specific date. Use the calendar to select the date.

4.  Select one of the following from the Action Type drop-down list:

Settings

Details

Change visibility

Update who can see the presentation.

Move to Recycle Bin

Select this option to send the presentation to the Recycle Bin.

Remove Adaptive Bitrate

Select this option to remove smooth streaming content from the presentation. This action will never remove the last content type so the presentation must also have MP4 content for this action to be processed.

 

5.  When scheduling visibility changes, choose one of the following options from the New Visibility drop-down list:

Settings

Details

Viewable

Select to allow users with appropriate permissions to view the presentation. In this state, if publishing to external sites is enabled, the presentation’s audio or video podcasts are published to the sites.

Private

Select so only the owner can view, search for, and update the presentation.  Other users will be able to see the presentation in Mediasite applications, but they will not be able to view it. Changing a presentation’s visibility to private allows the owner to fine-tune it before making it available for viewing.

Offline

Select so no one can view the recorded presentation.  Offline presentations are not available for viewing or in searches and only the presentation owner can update them.

 

6.  Click Save.

My Mediasite application settings, specify default actions

  When specifying default actions, a best practice is to use the “relative to upload” option to schedule when an action occurs. This allows you to put into place a defined time frame for changing visibility and removing old content. This is especially important because all presentations created in My Mediasite are initially private. Setting the visibility update to “Viewable” one week after upload ensures that presentations are readily available to audiences for viewing within a designated period. Users can always change visibility manually.