Creating My Mediasite storage reports

My Mediasite storage reports provide a snapshot of how much storage space is being used by My Mediasite content—media, revisions, etc. in user folders.

My Mediasite storage report result summary

Report data	Definition
Users	Click the Users tab to see the number of users that have been assigned quotas and those that have unrestricted storage usage.
Storage	Click the Storage tab to see the amount of storage space used by users that have been assigned quotas and those that have unrestricted storage usage.
Revisions	Click the Revisions tab to find out the number of revisions and amount of storage space used for each of the following revision types: • Head: A presentation’s current revision. • Intermediate: Includes all revisions made prior to the current (head) one. • Archive: Presentation media files created before transcoding that are no longer being used. For example, when you upload an MP4 file into a presentation, Mediasite keeps that original file and marks it as an archive media file.
Content	Click the Content tab to see the amount of storage being used by the following content: Media: The amount of storage space used by presentation media—Smooth Streaming, Archive, MP4, Slides, Windows Media. Delivery: The amount of storage space used by presentation files available for download—Publish to Go, Podcast (MP3), and Vodcast (MP4). Auxiliary: The amount of storage space used by additional presentation data—Thumbnails, Audio Peaks, and Captioning files.
Sources	Click the Sources tab to find out the number of presentations added to Mediasite using the following content creation sources and the amount of storage space they use: Hardware Recorder, Media Upload, Desktop Recorder, and External Media Import.

My Mediasite storage additional report data

You will find the following data for each user included in the report:

Report data	Definition
Presentations	The number of presentations the user owns.
Storage	The amount of storage space the user’s presentations are using.
Quota Used	The percentage of the user’s quota currently being used.
Threshold	When user hits this storage space value (threshold), they will receive a notification that they are getting close to exceeding their allocated storage space.
Allowed	The amount of storage space allocated to the user.
Remaining	The amount of storage space the user has remaining.
Exceeded Action	The action implemented if user exceeds quota: disable presentation creation and publishing or nothing.
Views	The number of times the user’s presentations have been watched.
Last Viewed	The last date someone viewed the presentation.

Sample My Mediasite storage report summary

Sample My Mediasite storage report (user details)

2. Enter a name for the report and specify the date range and time zone. From the Date Type drop-down list, select which date will be used for the presentations included the report: when the presentation was uploaded, recorded, last modified, or last viewed.

Settings	Details
Exclude users within their allowed storage limit	Select this option to include only users who have exceeded their storage limit in the report.
Exclude users with storage smaller than	Select this option to exclude users with less than a minimum size of content and then specify the size.

6. Click Run to view the report. Click Save to save the results so you can access or share them without running the report again.

If you delete an item after you run a report, the item still appears in the report. However, the amount of storage space the deleted item used is listed using red font. When you run a new report, the item will no longer appear in the list. Please note that you cannot delete content using a My Mediasite storage report.

The Report Cache Timeout setting does not apply to My Mediasite storage reports. For more information, see Update general reporting settings.